Before setting your project online, please check and make sure that ALL invited suppliers to your project will have access to eSourcing via MLP.
If the supplier is not displayed in eSourcing OR if the supplier is displayed, but without an MLp number or without SSO, then the supplier needs to register or the eSourcing service needs to be assigned via MLp.
Step 1. Onboarding the Company
If supplier is not displayed in eSourcing OR if the supplier is displayed, but without an MLp number
1.a. Onboard Listed supplier
Go to the MLP Administration page and search for the company under Company management tab.
If you find the company listed under any country, press the eS button to onboard it in eSourcing.
Select Common Sourcing as the Lead Business unit and click Create supplier. The company will be created in eSourcing but will have no contact. See Step 2 for instructions on how to send a Listed invitation.
1.b. Onboard Prospective Supplier
If you cannot find the company in MLP as Listed go in MLP Prospective Supplier Dashboard, Click Invite Prospective Supplier, fill in the User Details and click Send Invite.
- The supplier contact will receive an invitation to register in MLP
- The registration link will be valid 15 days
- once the supplier submits the registration, the buyer needs to approve it. (see Step 3.)
Step 2. Inviting the user
The company is Onboarded in MLP but the supplier contact is without SSO or the user is not found in eSourcing
A company can be onboarded as Listed or Prospective.
If the company is Listed the MLP Supplier ID is starting with SUPP or a Country code
- e.g., DEMCC200001 or SUPP0000111
If the company is Prospective the MLP supplier ID is starting with PG
- e.g.,PGDE000001
2.a. If the company is Listed
Open MLP Invitations under Invite user tab, select Supplier Admin User as Invitation type, choose Metro AG as Organisation, select INT Metro as Listing System, choose eSourcing services and search for the supplier by name or ID.
Fill in the User details, and press Send Invite.
- The supplier contact will receive an invitation to register. The Invitation is valid 5 days
- Once the registration is submitted, the buyer will need to approve it (see Step 3).
- A maximum of 3 users can be invited as Supplier Admins.
- Registered Supplier Admins can invite other colleagues to register as Regular Users.
2.b. If the company is Prospective
Open MLP Prospective supplier Dashboard and click Invite Additional Supplier Admin. Select Metro AG as Organization, choose eSourcing Services and search for the company by Supplier Name or ID. Add the User Details and click Send invite.
- The supplier contact will receive an invitation to register. The Invitation is valid 15 days
- Once submitted the registration the Buyer will need to approve it (see Step 3)
- A maximum of 3 users can be invited as Supplier Admins.
- Registered Supplier Admins can invite other colleagues to register as Regular users.
Step 3. Approving the Registration
A supplier contact that submitted the registration via MLP will only receive access after the approval.
3.a Approval for Listed suppliers
To approve a contact that registered as Listed open MLP Registration Approval and search for Pending Registration Approvals under the Metro AG organization and INT Metro Listing System.
Look for the user that you need to approve and click the eye button:
Make sure the data is correct, the correct user is registered for the correct company, you can leave a comment if needed, click on Approve or Reject.
3.b. Approval for Prospective suppliers
If the user registered for a Prospective company open MLP Prospective Supplier under Search Invites and search for the supplier contact that you need to approve. Click the eye button to view the details.
Check the company information, Select Approve/Reject , add Common Sourcing as Business Unit, leave a Comment and click Approve or Reject.
Once approved the supplier contact will be automatically created in eSourcing with SSO flag and can be invited in tenders.
For any further questions do not hesitate to contact us.