Before planning and conducting a supplier audit the supplier and the supplier sites (if the supplier has different locations) must be onboarded.
1 Adding Supplier
To Do: Country HO, Admin MAS
To add a supplier to Qaudits click on the 'Supplier' tab (1) and the select 'Add' (2)
In the next screen the supplier details must be filled in:
(1) Name: Supplier Name
(2) Code: Supplier Number from MQuality SXXXXX
(3) Address: Supplier Address
(4) Country: Supplier Country
(5) Profile: Supplier profile attributes like COMS group name, certification,....
(6) Category: Food, near food, Non-Food
If everything is filled, click on 'Save' Icon (7)
2 Adding Factory
To Do: Country HO, Admin MAS
To create a new factory you can click on the button 'Add new factory' in the supplier view.
In the next screen the factory details have to be filled:
(1) Site type: By default this field is 'Supplier Production Site'
(2) Name: Site/Factory Name
(3) Code: Supplier Site/Factory Number from MQuality SXXXXX-000N
(4) Address: Site/Factory Address
(5) Country (address): Site/Factory country
(6) Country (owner): Supplier country
If everything is filled, click on 'Save' Icon (7)
Afterwards you will see the the entered data as well as the connected supplier for this site (green square).
It is also possible to delete the supplier (1).
To add further supplier to the factory type enter at least two characters of the supplier name and then the according names will be offered for selection (2). Finish the action by clicking on 'Add selected supplier' (3)
3 Adding Supplier/Factory Auditee
To Do: Country HO, Admin MAS
In dependency on the person who has to work on the Corrective Action Plan (CAP) the users as supplier auditee or factory auditee have to be created.
Go to the admininistator view by clicking on the gear wheel
Select in the 'Country Table' 'Users'
Click on the 'Add' button at the bottom of the page. It might be be necessary to scroll down to see the button.
Supplier Auditee
Enter the data:
(1) Login: Login Name
(2) Name: First_Name Last_name of the user
(3) E-Mail: E-mail address of the user
(4) Language: Default is English, another be selected can be selected
(5) User profile: Supplier Auditee
(6) Restrain visibility to selected suppliers: Add the supplier Company of the user
(7) Restrain visibility to selected site types: Supplier Production Site (automatically filled when user profile is chosen)
Hint: When the user profile is chosen the access rights of the profile are automatically displayed.
Click on Save. The supplier user will receive two emails: One with the login name, one with one-time password for the first login.
Factory Auditee
If the supplier has more than one site it could be that the manager of the factory site is the responsible to check and fill the CAP. Then a user for the dedicated factory can be created.
Enter the data:
(1) Login: Login Name
(2) Name: First_Name Last_name of the user
(3) E-Mail: E-mail address of the user
(4) Language: Default is English, another language can be selected
(5) User profile: Supplier Production site (Auditee)
(6) Country: Automatically filled
(6) Restrain visibility to selected sites: Add the supplier production site of the user
