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1.Create RPs from Project by County QA Expert (CQA)
2.Country QA Expert creates Project Initiation
3.Create and Fill RP details :
3a.Fill Section – Article Description
3b.Fill Section – Product Characteristics
- Key Differentiator Identification
- Key Quality Differentiator Validation
- Update Legal/ Policies/Other requirements section
1.Create RPs from Project by County QA Expert (CQA)
- Country QA logs in to MQuality tool and check the task assigned to him/her under “My Task”
- Country QA Expert clicks on the run task action for “Create RPs From Project CQA” task under “My Task”
- Country QA Expert navigates to Tender/Project Initiation screen
- Country QA Expert can update Tender/Project Initiation fields: Tender/Project Name, Article Properties, Benchmark Product Details, Suppliers Participating, Country QA, OB Expert and can attach file
- Country QA clicks on “Add RP” to add RP from the dropdown
- Country QA Expert adds the remaining RPs
- Country QA Expert can update the existing RP Name mentioned in the text box
- Clicking on “Save” button saves all the information
- Country QA Expert clicks on “Submit” button to complete the task
2.Country QA Expert creates Project Initiation
- Country QA Expert initiates RP creation from left menu
- Country QA Expert clicks on the Create Request button to initiate the RP Process
- Country QA Expert can select an existing tender project by clicking in Tender drop down
- Country QA expert can create a new tender project by clicking on Create New Tender
- Country QA Expert has to fill the details on the page
- Country QA Expert user clicks on “Tender/ Project Initiation” button and is navigated to the below screen
- Country QA Expert user enters Tender/Project Name
- Country QA Expert user clicks on Add Articles or Add Articles from COMS to select articles for Tender/ Project Initiation
- Click on “Add Article” button to select article
- Once article is selected, articles are updated on the initiation screen
- Click on “Add Articles from COMS” button to select articles from COMS
- Once COMS category is selected, COMS Category, Division, Department, MMG and MG attribute details are updated automatically according to the article/COMS category selected
Note: Only articles from single category can be selected form this option
- Country QA Expert clicks on “Add Suppliers” button to select Suppliers for the project
- Once suppliers are selected, suppliers are displayed under the “Supplier Participating”
- Select “Country QA” and “OB Expert” user from dropdown
- Country QA Expert can attach files if required by clicking on “Attach Files” button
- Country QA Expert clicks on Add RP button to add as many RPs based on the requirement after filling all the required attributes
- Country QA Expert clicks on Submit button to create RP in the MQuality system
3.Create and Fill RP details
On Dashboard, system shows the newly created RP task Create and Fill RP Detai
Country QA Expert clicks on Run Task button (}) on Create and Fill RP Details- User navigates to “Create Local Sourcing Request” screen
RP Id, RP Name, Tender Name, Sourcing Type and Local Sourcing Country, etc fields are auto-populated
‘Add Article From COMS’ will be disabled if the project had articles added via ‘Add Article’ option and vice versa
- Country QA Expert clicks on Add Articles or Add Articles from COMS category to update articles from the list
- If Country QA Expert is creating RP from project initiated by OB Expert or OB Manager then articles added in the project can’t be removed, but Country QA Expert can add additional articles
- If Country QA ExpertExpert user clicks on “Add Articles” button, the following page opens
- Country QA Expert selects article from list and clicks on “Add” button
- Article Category field is auto populated based on articles selected
- If the option for COMS is enabled, Country QA Expert user clicks on “Add Articles From COMS” then the following screen appears, where user can select articles based on COMS category
Note: Only articles from single category can be selected form this option
- Country QA Expert selects packaging user type in the dropdown having option of ‘OB Expert’ and ‘CQA Expert’
- OB Expert: This option is selected when the packaging section of the RP to be filled by OB Expert, the corresponding packaging task will be assigned to OB Expert once CQA submits the RP after filling QA section.
Country QA Expert selects RP Approver in the dropdown having option of ‘OB Manager/CQA HOF’ and ‘CQA Expert’- OB Manager/CQA HOF: This option is selected when the RP to be approved by OB Manager/CQA HOF, the corresponding approval task will be assigned to OB Manager/CQA HOF once CQA/ OB Expert submits the RP after filling QA/Packaging section.
- CQA Expert: This option is selected when the RP to be approved by CQA Expert, the corresponding approval task will be assigned to CQA once OB Expert submits the RP after filling Packaging section. If the packaging section is filled by CQA then there will be no additional approval task. Rp becomes final once CQA submits RP
- The options available for Initiation type in the dropdown control are New, Copy and Existing
- New: New option is selected when Country QA Expert has to create a new RP, all attribute fields will be empty for user to add new data
- Copy: Copy option is selected when Country QA Expert wants to create RP by copying existing RP details and attribute data will be pre-filled as per the copy RP
- Existing:Existing option is selected for retendering purpose and attribute data will be pre-filled as per the existing RP
- Country QA Expert selects “New” option
- A new box appears next to New option to select template details.
- If there is a default template in the tool, then it is pre-selected, user can change it if additional templates are available
- If initiation type is selected as “Copy” then two new attributes called “Copy RP Type” and “Template Details” appears for Country QA Expert to select
- If Country QA Expert selects Copy or Existing option the system will shows Copy RP Id attribute
- Country QA Expert can type name of the RP and the filtered RP list is shown to select RP for copying based on category
- Once a RP is selected by Country QA Expert then the Template Details are filled automatically
- Country QA Expert can select Existing option and system will show Parent RP Id (for retendering purpose previous completed RP id is used for existing option) attribute
- Country QA Expert can type the name of RP in parent id and system will show the list of RPs available
- Country QA Expert selects a RP id and Template details are filled with the template used for the parent RP
- Country QA Expert clicks on Save and Next
- Country QA Expert navigates to “Fill RP details” page
- For New initiation type, “Fill RP Details” page will be loaded with empty fields according to the template selected.
- For Copy and Existing RP initiation type, details are pre-filled according to the RP selected
- Country QA Expert views different sections like, Article description, Product Characteristics, Sensory Properties and Legal/ Policies/ Other requirements on the “Fill RP details” page
3a. Fill Section – Article Description
- Country QA Expert has to fill Mandatory fields on the RP and other attributes to complete the RP
- Country QA Expert fills Article Description section by entering Pack Size, Storage Condition,
- Country QA Expert enters Shelf life production, system automatically calculates Remaining shelf life attribute
- Country QA Expert can upload a picture and the picture will be shown on the application
Country QA Expert clicks on next tab to fill Product Characteristics
3b. Fill Section – Product Characteristics- Country QA Expert navigates to Product Characteristics section
- Country QA Expert fills the details for Appearance, Taste, Smell and consistency
- Country QA Expert can fill Additional Specific requirements
- Country QA Expert clicks on Legal/ Policies/Other requirements tab to fill the details
Key Differentiator Identification- Country QA Expert can select any attribute as Key Quality Differentiator by clicking on the Star
- Note – should the User not select a key differentiator at this stage, the system will check the reason for not selecting a Key Differentiator prior to submission
Once Country QA Expert selects an attribute as Key Quality Differentiator attribute by clicking on the differentiating attribute and then clicking on the star, a blue star symbol appears against the attribute- The star symbolises the attribute as Key Quality Differentiator attribute
Key Quality Differentiator Validation
- If Country QA Expert doesn’t provide any Key Quality Differentiator attribute and clicks on Submit button, then the system shows a pop-up message to provide a reason for not selecting any Key Differentiator
Update Legal/ Policies/Other requirements section
- Country QA Expert navigates to Legal/ Policies/Other requirements tab to fill the details
- Legal/ Policies/Other requirements section has pre-filled data according to the country policies.
- Country QA Expert can update the pre-filled details if required
- Country QA Expert clicks on Submit button to complete the task and user is navigated to dashboard screen
- Task is moved to OB user to provide packaging details - see this part in next article