A supplier has two possible actions after reading the General Conditions (GC):

• Accept the terms
• Reject the terms

Suppliers must accept the GC in order to participate in any tender (RFP or Auction).

If a supplier rejects the GC by mistake, the Project Leader or the OSS Team can reset the acceptance status (RFP only).
Auctions behave differently, as explained below.

1. Checking and Resetting GC Acceptance Status in an RFP

How to check the GC status

1. Open the RFP (Tender).
2. Click Supplier Circle.
3. Click NDA, GC, CC Acceptance Status.
   • After the supplier downloads and accepts the GC documents, the status appears in the Last Acceptance Status column.

How to reset the GC status (if supplier rejected by mistake)

1. In the Acceptance Status view, click the Set Acceptance Status for General Conditions icon next to the supplier.
2. In the dropdown, set the status to Pending.
3. Click Apply

Important note: Buyers / Project Leaders must NOT accept GC on behalf of suppliers.

Next steps for the supplier

The supplier must:

• Re‑enter the project
• Download the GC documents
• Accept them again

➡ The supplier instructions on How to accept General Conditions

2. Checking GC Acceptance Status in an Auction

How to check the GC status

1. Open the Auction.
2. Click Supplier Circle.
3. Click GC Acceptance Status.
   • The supplier's acceptance is shown in the Last Acceptance Status column after they download and accept the GC documents.